Registration Policies and Procedures

Registration

Each student should complete registration for classes at the time designated by the University. Times and dates for each semester, as well as information on registration procedures, are available on the Registrar’s website. Registration after the first week of instruction must be approved by the course instructor or department.

Changes in Registration (Add or Drop)

Any student may change their schedule of courses during applicable registration times, subject to the following limitations:

1. Registration additions made after the first week of classes must be approved by the course instructor or department. Deadlines for shorter parts of term (1st Session, 2nd Session) are prorated based on the shortened term dates. See the Academic Calendar for specific dates and deadlines. For full semester-length courses, withdrawal from an individual course must be completed before 60% of the course is completed. If the student drops after this deadline, a “W” for that course will appear on the transcript.
2. Students should be aware that all classes they drop must be properly processed. If a student stops attending a class without officially withdrawing, they will receive a “UW” (failure) for the course. The “UW” grade is calculated in the GPA the same as an “F.”
3. Any changes made after the registration deadlines must be approved by the instructor, department chair, and dean.

Students are encouraged to make class selections only after consultation and guidance from their Student Success Advisor.

Note:

• The University has placed limits on the number of times students may enroll in a course. For more information, see Grades and Credits .
• For students intending to drop a class in which they have been issued University property-such as uniforms, instruments, or lab equipment-all property must be returned before dropping the class. If students fail to do so, a hold will be placed on their record.

Credit/Audit Status

During open registration, if space in the class is available, students may register for a course under audit status (i.e., not receive credit or a grade for that course). On the transcript, audit status indicates that students had a seat in the class, but may or may not have participated in class activities. Normal registration deadlines apply. No course may be changed to audit status after the posted deadline. Students pay the same tuition and/or fees whether taking courses for credit or audit status.

Faculty-Initiated Withdrawals

A Department Chair can request to withdraw a student from a course if the student has not satisfied the entrance requirements. To do so, the Department Chair must notify the student of the impending withdrawal and then request the withdrawal through the Registrar’s Office. Students should not expect that an instructor will withdraw them for nonattendance. The primary responsibility for course withdrawal rests with the student.

Prerequisite Waivers

Students wishing to enroll in a course for which they have not completed the necessary prerequisites must obtain Department Chair approval. If the prerequisite being waived is a requirement for the student’s degree, this does not waive the need to take the course. It merely allows the student to take a higher-level course prior to completing the prerequisite.

Senior Citizen/Eligible Veteran Registration

Utah residents age 62 and over and eligible veterans are permitted to enroll, on a space available basis, at any of the state’s public universities and colleges, on a tuition-free, audit basis. They will be required to pay a semester administrative fee. Where applicable, senior citizens will be charged a fee for use of consumable materials, and they are also responsible for any course or program fees. Senior citizens and eligible veterans must register at the Registrar’s Office on or after the first day of class. Senior citizens and eligible veterans must be enrolled as Non-Degree Seeking to be eligible for the benefit.

Registration Calendars

Registration information and dates are available through the Registrar’s Office. Critical dates for the full semester and for shorter parts of term (1st Session, 2nd Session) are available on the Academic Calendar.

Withdrawal from the University

SUU courses are scheduled within various parts of term and are of varied length and modality. Students may withdraw from an individual course until 60% of that course has elapsed. A student withdrawing from a course after 20% of the course has passed will have a “W” recorded on their academic record for that course. Withdrawal and drop deadlines are noted on the Academic Calendar. Grades for each course will be posted within three (3) business days from the course’s grade submission deadline.

A student may totally withdraw from the University at any time prior to the start of final exams for a given semester. Grades for courses that have ended and that have been entered onto the student’s permanent academic records during an earlier part of term will remain on the student’s record. For those courses that are in progress, the student will receive a “W,” indicating enrollment for more than 20% of the course.

To totally withdraw from the semester, a student must complete the Online Semester Withdrawal process, including their request to withdraw and an exit interview. The Student Outreach and Support Office is available to assist with questions regarding this process at sos@suu.edu or at 435-865-8481.

Emergency Withdrawal

The University recognizes that extenuating circumstances occur. An extenuating circumstance or health issue may so significantly impact a student’s academic work that an emergency withdrawal for the semester is needed. The student requesting an emergency withdrawal should:

1. Complete an Emergency Withdrawal Request form;
2. Provide written documentation of their extenuating circumstance from a care provider; and
3. Write a personal statement explaining their circumstances and their specific request.

This should be completed in a timely manner, preferably before the end of the semester for which the student is making the request. Requests submitted without supporting documentation will not be considered. Please note that there is no difference in appearance on the academic record between an emergency withdrawal and an Online Semester Withdrawal.

Important Information Concerning Withdrawals for Students Receiving Financial Aid

Students who withdraw from the University need to be aware of federal law impacting financial aid eligibility. Complete withdrawals may result in a financial obligation by the student to return the unearned portion of any federal aid disbursed. The student may have to repay Southern Utah University and/or the US Department of Education for the unearned aid which was applied toward tuition and fee charges. A repayment may also be required for unearned aid disbursed directly to the student. Students considering withdrawal from the University are strongly encouraged to discuss the potential financial consequences with a representative in the Office of Financial Aid and Scholarships.